Privacy Policy

This privacy policy applies specifically to the Smart Batch Chrome extension, published by SEY Solutions (ABN 13 531 353 123), operated by Jack Dempsey. For the general SEY Solutions privacy policy covering all apps and services, see seysolutions.com.au/apps-privacy.

Smart Batch is a Chrome extension that helps apprentices fill in missing eProfiling cards (weekly, fortnightly or monthly). It is an independent tool and is not affiliated with, endorsed by, or connected to the eProfiling platform or its developers.

What it reads, and where it goes

Smart Batch only runs when you open it while logged in to eProfiling. Everything below happens in your browser, between your browser and eProfiling's own servers. SEY Solutions does not receive, see or keep any of it.

• Your eProfiling login. It reads the login token eProfiling has already stored in your browser, so it can ask eProfiling for your data as you. The token is never saved by Smart Batch or sent anywhere except eProfiling.
• Your eProfiling profile and progress. Your name, qualification, employer name and state, apprenticeship start date, points and unit progress, and your cards (approved, waiting for approval and drafts). Used to show your progress and plan the cards.
• Your card period and missing cards. The card period your organisation uses (weekly, fortnightly or monthly), and the weeks or months eProfiling says have no card. Used to build cards that fit your organisation's rule.
• eProfiling's card form lists and your organisation's card rules. The work areas and activities eProfiling offers, and settings such as a required note on each line.
• Sign-off list. The names and account ids of the supervisors and admin (delegating) accounts eProfiling returns for your organisation, the same list eProfiling's own card form shows. Used only to fill the "Who's signing off?" list and to address the cards you choose to send.
• eProfiling's date check. Before Review, each card's dates are checked with eProfiling to see whether that period already has a card.
• Sending cards. Cards are only created in your eProfiling account when you press Send and confirm. They go to the person you picked, through eProfiling.

The one other service: Dataquoll

To take public holidays, RDOs and industry shutdowns off your week, Smart Batch asks dataquoll.io, a calendar service run by SEY Solutions, for your chosen state's calendar. Only the state and a date range are sent. No personal details, nothing from eProfiling and no account identifiers. The request uses a calendar-only key built into the extension, not your login.

What it keeps on your device

In the extension's own browser storage, on your computer only: your chosen state, the days-off switches, your hours settings, the number of work lines per card, how you pick weeks, a required line note if your organisation needs one, and a copy of the holiday calendar for up to a day. Nothing from your eProfiling account is kept. Removing the extension removes all of it.

Files you choose to save

Two optional links save a file to your computer: "Download log" (a short record of what the extension did and what eProfiling said, including your organisation's card settings, to email us if something goes wrong; Smart Batch never writes your login token into it) and "Download points data" (hours and points by work area, support level and activity list, with no names, dates or card ids). Nothing is sent automatically; you decide whether to email either file.

Permissions

Smart Batch asks only for access to eProfiling's two web addresses (the site and its API), to read your login on the eProfiling page and to talk to eProfiling's API. It requests no other permissions. It has no analytics, no tracking, no ads and no account, and it does not read any other website or your browsing history.

Links

The Buy Me a Coffee, SEY Solutions, Dataquoll and training.gov.au links simply open those websites in a new tab.

Children's Privacy

Smart Batch is made for trade apprentices, who are typically 16 or older. SEY Solutions does not receive your eProfiling data. The only things we see are files you choose to email us. We do not knowingly collect information from children.

Changes to This Policy

If this privacy policy changes, the updated version will be posted at this URL. The "Last updated" date at the top of the page will reflect the most recent revision.

Contact

Questions about Smart Batch and your data: jack@seysolutions.com.au.